Written by Adam Bovan

April 2020

Get Started With Microsoft Teams

Teams is an effective tool that can be used to connect remote teams, host virtual meetings and enhance collaboration. It’s Microsoft’s answer to other professional collaboration tools like Slack and Skype. Today, we’ve put together a mini-guide on how to get set up with Teams and how your team can get the most out of it.

Setting up.

Microsoft Teams is available to organisations using Office 365 and is included in most plans for Business and Education.

Once you have downloaded the Teams app, you can start building your Teams and Channels.

Each Team has subsections called channels – it’s up to you how your organise this, whether it’s in departments, projects or something else that suits the way you work.

Video calling.

The video and voice call capability of Teams really sets it apart from its competitors, such as Slack.

There’s no need to switch between different software to make your call – you can set up individual calls between colleagues, as well as host larger meetings across your whole team.

And, because everything is integrated with Office 365, it’s easy to add meetings to Outlook Calendar and share agendas via OneNote. Everything you need is in one place.

Here’s how you can make the most of your video calls.

Collaborating on files.

Teams is at its most powerful when you use it to share and collaborate on documents. You can add specific Office 365 files (as well as other types of files) to each Team or channel, so everyone who needs to access them or work on them can.

Because it’s linked to Office 365, you can easily work on documents together when shared to a Team or private channel. So, for example, if you had a presentation that required several people’s input, you can share that file with a channel dedicated to that presentation, and each member can add their own slides.

This feature is also useful for read-only documents that include information everyone needs to be aware of, such as timetables, policies, brand guidelines, client briefs.

Adding tabs.

You can also add tabs to each Team for easy access to your most-used documents and programmes. Some of the most common include Word, Excel and Planner.

There are also plans for future integrations with third-party products, like Asana.
We’ve got a list of resources for you if you’re new to Office 365 and Microsoft Teams:

We’ve got a list of resources for you if you’re new to Office 365 and Microsoft Teams:

If you have any more questions on how to set up Office 365 or Microsoft Teams, get in touch with a member of our team today. 

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