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The Best Apps For Sharing Files With Your Colleagues

As businesses continually expand, the ability to share files with someone who might just be on the other side of the world is becoming ever more pertinent.

Written by Adam Bovan

December 2019

The Best Apps For Sharing Files With Your Colleagues

Email has, up until now, been the go-to – and it has largely done the job. But anyone who’s spent hours toiling over a document only to be met with a ‘file too big’ notification, or found themselves frantically searching their inbox for that really important brief knows that email has its downsides.

Luckily, advancements in technology have brought a whole host of new ways to share files; allowing you easy sharing – and your documents an escape from the dreaded digital abyss.

Here’s our pick of the best.


OneDrive is the file-sharing service offered by Microsoft, and, if you already have Office 365 – it’s likely included in your plan. With a name like Microsoft behind it, OneDrive is the product of decades of experience; boasting an element of familiarity for even the most tentative of technophobes.

OneDrive integrates seamlessly with other Office applications, and syncs in real-time, allowing you to view the most up-to-date version of your document. Working offline? The app will store changes you make, updating them when you reconnect. It’s secure too – and enables easy recovery for files that might have gone amiss.

When it comes to sharing, you’ve got 1TB of storage, and you can send sharing links over iMessage, text, email, or Facebook. And if you need to track expenses – it even allows you to scan receipts.


Arguably the original file-sharing service. Probably one you’ve used before, even if it was to (somewhat illegally) download a copy of Kings of Leon’s seminal Sex is on Fire – way back when you were cool. For the grown-ups; Dropbox now offers Dropbox business, with flexible pricing dependent on your needs. It integrates well with a wide range of software, including Slack and apps like Inshot, and allows for the syncing of multiple devices.

Much like OneDrive, Dropbox accommodates offline working – updating changes when you’re back online. And, if your budget is really tight – it offers a free personal version – but be aware of the 2GB storage limit.


The go-to for big files and quick uploads. WeTransfer allows you to upload up to 10GB in one go – so is popular for photographers, videographers, or other media specialists. It is also one of the file-sharing services for which the recipient does not need an account, and allows companies to add their own branding, messages or information to emails containing the download link.

For time-critical shares, the service offers notifications; letting both sender and recipient know when the file is ready to be downloaded. And, if you’re really nervous, the WeTransfer site offers London Underground-style operations updates, allowing you to check their service is running smoothly.

Google Drive.

Another file-sharing service from another big name in tech. Google Drive is serendipitously affordable, offering plans determined by the number of users, or amount of storage required. Even more budget-friendly; the personal (and therefore free) option offers an impressive 15GB of storage.

It boasts a hugely user-friendly interface, with file previews and a handy search feature; and, for the clumsier among us – Google Drive keeps track of a 30-day history of document changes, allowing you to undo or redo as necessary.

For collaborative workers – edits are made in real-time, and with clear identification between different editors – so no more The Apprentice-style arguments in your office.

Want to find new ways to increase your team’s productivity? Give us a call right now. 

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