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The Best Productivity Apps For Project Management

Whether you have a small team or a large department, managing a project successfully can be extremely stressful. A lot of businesses are still heavily relying on email when it comes to managing projects. However, this method only increases stress and the feeling of overwhelm.

Written by Adam Bovan

October 2018

Do more, together.

With so many productivity apps out there, there’s no need to solely rely on email to communicate with your team. Many platforms enable you to visualise exactly what needs to be done, when it needs to be completed and who by. By shifting away from email, you can enhance your business’ communication, collaboration and productivity.

We’ve compared a few of the most popular tools below that are crafted especially project management. Whether you’re on your own, outsourcing work or the head of a team, you should be able to find something that fits your requirements and budget from the list below.

Productivity apps to transform the way you work.


Possibly the most talked-about task managers on the market, Trello is a straightforward way of organising jobs. Use boards, lists and tasks to manage your time and see what needs to be done at a quick glance.

Team members can be added to each board, so you can use one account for different teams and projects. Trello also syncs across all of your devices, so you can work on-the-go, as well as integrating with apps you already use, such as your calendar, Slack, Evernote and social media pages.

Basic: Free
Business: £7.64 per user per month.
Enterprise: £15.93 per user per month.


A little more sophisticated than Trello, Asana allows you to view projects in several different ways, including boards, timelines and calendar format.

You can attach files to each task, create checklists, assign tasks to team members and set due dates. Everyone knows what needs to get done, who is responsible for doing it and when it’s due.

Basic: Free
Premium: £7.99 per user per month (billed annually).
Enterprise available on request.


MeisterTask empowers you to create boards in a similar fashion to Trello. However, it has multiple customisation features that allow you to create a platform that is fully adapted to the way your team works.

You can create checklists within each task, so it’s perfect for jobs that have a multi-step process. You can also easily duplicate recurring tasks and integrate it with applications you’re already familiar with, such as Google Calendar and social media scheduling tools.

Another handy feature is that you can mark when a certain task is being blocked by another task.

Basic: Free
Pro: £8.25 per month.
Business: £20.75

Honourable mentions.


Podio is fantastic for teams that require smarter workflows and better collaboration capabilities.

Teamwork projects.

Free for the first five users, Teamwork Projects is a great tool for managing projects from beginning to end.

Zoho projects.

With Zoho, you can plan, track and work together on projects in an engaging way.

If you’d like to find out more about how technology can improve your productivity, please get in touch with us today.

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