Go Back Arrow

Is Your Team Making The Most of Microsoft Teams?

We recently hosted a webinar on Microsoft Teams, answering your questions about the platform and showing you ways in which you can use it to stay connected with your team remotely.

Written by Adam Bovan

May 2020

Making The Most of Microsoft Teams

We use Teams as a central hub for our business and use many of its different features to connect, collaborate, share files and plan our workdays. Today, we’re sharing with you five ways that you can enhance your Teams experience. 

Add and share files.

Teams isn’t only a messaging platform. 

As it’s integrated with the rest of the Office 365 Suite, you can use to share and collaborate on different files and document. 

Of course, if you’re already a user of Teams, this won’t be groundbreaking information to you. However, the collaboration capability is extremely powerful when you start playing around with the permissions options and specifically sharing documents with different channels within your Teams. 

You can set who can view it, set it as read-only and who can co-edit it with you. 


As we’ve just mentioned, you can share and keep track of files within specific channels you create in Teams. 

This is so useful for splitting up conversations and limiting who needs to see and work on certain documents. 

For example, you could have a channel per project that you’re working on, or per department or even a few for specific topics. We know some businesses have their usual work channels, alongside some break out/random content areas where employees can discuss non-work related things. 

Guest access.

Working with a freelancer? Or want to share WIP files with a client quickly?

Teams allows you to collaborate with people outside of your organisation. You can grant people limited guest access to specific files or channels. 


Teams integrates with so many applications, and more integrations are becoming available as time goes on. 

Asana – a project management tool – is just one example. Great news for businesses who already use certain applications for their workflow, but want everything to be accessed via one central hub (like Teams). 

By integrating applications, you can tailor Teams to your business. 

Here is a list of some of the current applications you can integrate with Microsoft Teams:

  • Lucidchart
  • MailChimp
  • Adobe Creative Cloud
  • GitHub
  • MeisterTask
  • signNow
  • Kahoot!

Find more here. 


Planner is a brilliant project management tool that we have now switched our entire workflow to. 

With Planner, you can organise your tasks by adding one or more Planner tabs to a team channel. You can then work on your plan from within Teams or in Planner, remove or delete your plan, and get notified in Teams when a task is assigned to you in Planner.

Again, it’s all channel-specific, so only those who need to know information can access it. 

Do you have any questions about Microsoft Teams and how it could help your remote team? Get in touch with us today, we’re always happy to help.

Expect more from your IT company

Don't let your IT go to waste, make the most out of your technology through our guidance, advice and services.